Senior Administrative Assistant

For more than 50 years we’ve been providing an essential service. From our early roots as a butcher to our modern rendering facilities, we’ve created safe, environmentally friendly recycling solutions for the agriculture industry. We create valuable ingredients for everyday products, while at the same time helping to keep local communities clean and sustainable. Learn more at www.wcrl.com.

Based at our Vancouver Corporate Office, the Senior Administrative Assistant is responsible for performing various administrative functions to support the Finance Department, Purchasing Department, Marketing Department, and other management team members across the organization. As the primary back-up support for the Executive Assistant to the Finance Department, the Senior Administrative Assistant will work collaboratively with all stakeholders in the organization to achieve desired business outcomes.

Key Accountabilities:

Executive Support – 50%

  • Tend to various administration requests from Directors and Managers to format spreadsheets, draft correspondence, complete mail outs, and other administrative tasks

  • Assist with the creation of the presentation and training materials

  • Support the Executive Assistant to the Finance Department in the maintenance of corporate records in accordance with corporate policies

  • Provide administrative support on corporate projects as required

Purchasing Support – 30%

  • Assist the Corporate Purchasing Manager with the preparation for the annual Major Expenditure Budget process and other annual meetings

  • Maintain corporate purchasing forms and templates in the document management system

  • Coordinate vendor office supply and other services

Office Administration – 15%

  • Distribution of incoming mail and provide back-up support to the Administrative Assistant

  • Provide lunch breaks and vacation coverage for the Receptionist

  • In the absence of the Executive Assistant, complete the daily mail run from the Vancouver Plant, banking runs, catering requests and respond to general office emails or faxes

Advertising, Sponsorships & Memberships – 5%

  • Serve as the primary contact for all advertising and sponsorship requests from external organizations

  • Maintain all records and files related to advertising, donations, sponsorships and memberships in the document management system

  • Support the Manager of Innovation & Strategic Initiatives regarding artwork and advertisement specifications, ensuring compliance with company branding policies

  • Perform other duties as assigned by Manager or Supervisor

The Ideal Candidate:

  • Minimum 2 to 4 years of experience in an administrative assistant role, or similar environment supporting senior managers in an administrative capacity required

  • Graduate from a recognized post-secondary program for Administrative Assistants, or equivalent Certificate or Diploma an asset

  • High attention to detail

  • Demonstrated ability to handle sensitive information with a high level of discretion

  • Advanced skills in Microsoft Office programs including Excel, Word, Outlook, PowerPoint and document management systems (SharePoint)

  • Outstanding verbal and written communication skills

Interested candidates are invited to submit their resume by email to careers@wcrl.com or via the link below.

Thank you in advance for your interest in this opportunity, however, only those individuals who are selected for an interview will be contacted.